Atlas Stationers has been a fixture in downtown Chicago since 1939, serving fountain pen enthusiasts and stationery lovers through our Lake Street retail store, our Shopify Plus website, and social media channels. We're a close-knit, growing team that takes pride in curating the best in writing instruments, paper goods, and stationery.
We're looking for an Office Manager & HR Coordinator to run the people-operations backbone of the company: HR administration through Paychex, team scheduling for our ~50-person team, recruiting logistics, and general office management. This is a great fit for someone who's organized, discreet, and comfortable being the go-to point of contact for employees and day-to-day office operations alike.
HR Administration (Paychex Flex)
Serve as primary in-house point of contact for Paychex HR, payroll, and benefits systems
Maintain accurate, confidential employee records and personnel files
Manage benefits enrollment and administration through Paychex
Support compliance tracking (labor law postings, required trainings, I-9s) and escalate anything legally sensitive to ownership or Paychex HR support
Act as first point of contact for employee questions on pay, benefits, and policy
Review timekeeping records in Paychex, track PTO/sick accrual, and follow up on missing punches
Serve as first point of contact with Paychex and the insurance carrier on workers' comp and unemployment claims
Maintain the employee handbook and distribute policy updates, tracking acknowledgments
Scheduling
Build and manage weekly schedules across retail, fulfillment, and event staffing for a team of ~50
Balance coverage needs against labor budget and staff availability/time-off requests
Coordinate with Operations Managers, Store Manager, and department leads on shift changes and coverage gaps
Plan staffing/coverage for events like the Sidewalk Sale and pen shows
Recruiting & Onboarding
Post open roles, screen incoming applications, and schedule interviews for hiring managers
Run new hire onboarding and offboarding logistics: paperwork, system setup, exit processes
Office Management
Manage office and admin supplies, vendor relationships, and day-to-day office operations
Coordinate building maintenance requests and liaise with the landlord and facilities vendors
Keep company documents and administrative systems organized and current
Experience in office management, HR administration, or a related role a plus
Familiarity with an HRIS platform is a plus; Paychex experience ideal but not required
High level of discretion and judgment handling confidential employee and business information
Excellent organizational skills; comfortable juggling scheduling, HR administration, and office operations without dropping the ball
Clear, professional written and verbal communication
Comfortable learning new software systems
Knows when to handle something directly versus escalate to ownership or Paychex's HR support
Health insurance
Paid time off (PTO)
401(k) with company match
Employee discount